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| Exhibiting at the
International Generic Pharmaceutical Alliance 12th Annual Conference |
Companies offering services and products of interest to the IGPA Conference attendees are invited to support the IGPA Conference in Montreal, Quebec, Canada on September 30, October 1 and October 2, 2009. Please take a moment to review the information on sponsor and exhibit opportunities. (Click here to download prospectus)
The Exhibition area will be located near the main conference area, near the conference doors and around the conference coffee break areas.
| 8 ftx10 ft |
8ft x 20 ft |
| $7,500 |
$14,000 |
The rental fee per space includes:
- 8 ft x 10 ft space
- A skirted gift table
- 2 folded chairs
- Acknowledgement in conference materials
- Acknowledgement in signage
- Logo on IGPA website and hyperlink to exhibitor’s organization
This fee includes 1 conference registration.
Please EMAIL your corporate logo to Julie Tam as soon as possible as soon as contract is confirmed. This allows for early inclusion on the website.
Confirmation of acceptance of your booth space application and further information will be sent following receipt of your completed application form and payment. Booths will be assigned on a first-come, first-served basis and all applications are subject to the approval of IGPA.
Details about the Exhibit location, hours, set-up and dismantling and exhibit rules to be confirmed once Exhibit is confirmed. The working language of the Conference will be English. |
Exhibit Hours
*Depending on final program
| October 1, 2009 |
9 am to 5 pm |
| October 2, 2009 |
9 am to 5 pm |
| Exhibitor Move in/Set-up |
October 1, 2009 |
8 am to 10 pm |
| Exhibitor Move out/Dismantle |
October 2, 2009 |
4 pm to 6 pm |
Exhibition Area: To be Confirmed
Hotel Address: Westin Hotel
270 rue Saint-Antoine, Montreal, Quebec H2Y 0A3
Tel: 514-380-3333
Fax: 514-380-3332
Website: http://www.westinmontreal.com
Exhibit Shipping and Storage Details: To be Confirmed
Exhibit Regulations:
| 1. |
Official name of the conference is International Generic Pharmaceutical Alliance (IGPA) Montreal 2009. |
| 2. |
Assignment of Exhibit Space:
The exhibit space will be assigned on a first-come, first-served basis. All applications are subject to the approval of IGPA. |
| 3. |
Shipping arrangements.
To be confirmed |
| 4. |
IGPA right to approve Exhibitors.
All exhibits shall serve the interest of the IGPA membership and the IGPA Montreal 2009 attendees. IGPA reserves the right to require the immediate withdrawal of an exhibit. If the organizers believe that the exhibit may be injurious to the purposes of the IGPA and the IGPA Montreal 2009. |
| 5. |
Fire Prevention.
Exhibitors must not encroach aisle space, and must remain within the assigned exhibit space. All materials used for the exhibition must be fire resistant. All hazardous exhibits are prohibited in the exhibition area. The prohibition covers open flame, coal, liquid propane gas, liquid propane gas tank, toxic liquid or gas, dangerous toxic products, etc. |
| 6. |
Care of Building, Equipment and Property.
Only authorized IGPA signage and promotional materials will be allowed in any other areas of the conference area. The exhibitor’s promotional materials will be allowed to be distributed reasonably within the confines of the exhibitor’s area and any other areas as allowed by IGPA organizers. |
| 7. |
Liability Insurance.
Every reasonable precaution will be taken to protect Exhibitor’s property during installations, exhibition period and dismantling. However, IGPA will not accept responsibility for injury to persons or loss of or damage to products, exhibits, equipment or decorations by fire, accident, theft or any other cause while exhibiting at IGPA Montreal 2009. Exhibitors must carry appropriate insurance to cover display materials against damage and loss and public liability against injury to the person and property of others. |
| 8. |
Booth Dimensions.
Maximum sizes not to exceed: To be confirmed = LxWxH |
| 9. |
Authorized Exhibitor Representatives.
Authorized Exhibitor representatives (not confirmed conference registrant) will be identified by separate name tags. Tags will be allowed to participate in manning the exhibit booth during the conference hours and network during coffee breaks. Authorized Exhibitor name tags will not be allowed in conference session or in social functions |
| 10. |
Security and Damages.
While every effort will be made to provide security to the exhibits during the conference, neither IGPA or the IGPA Montreal 2009 will be responsible for injury, loss or damage to persons, goods, equipment or decorations caused by accident, loss or any cause, the safety of exhibits against fire, robbery, damages, accidents, act of God, or any other destructive cause or for any injury that may arise to the public leased areas or to the Exhibitors or their employees during the move-in or move-out operations, or at any time during the IGPA Montreal 2009, while transporting goods to or from the exhibition. Insurance for individual exhibits is the sole responsibility of the Exhibitor. Where appropriate, laptops and other high value electronic equipment should be locked or secured against theft. Booths are to be staffed by exhibitor personnel during times that the exhibit area is open.
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| 11. |
Payment Terms.
Exhibit booth space applications received and approved prior to July 1, 2009 must have payment completed in full by July 1, 2009 in order for the early bird discount to apply. Applications received and approved between July 2, 2009 and September 15, 2009 must have payment completed in full by September 15, 2009. |
| 12. |
Cancellations.
The exhibitor will pay a cancellation fee of $1,000 plus applicable taxes, in the event of cancellation by the exhibitor for any reason whatsoever and provided that cancellation notice is received by IGPA Montreal 2009 (julie@canadiangenerics.ca) by September 15, 2009. There will be no refund for booth space cancelled by the exhibitor after September 15, 2009.
If IGPA Montreal 2009 is cancelled for reasons beyond IGPA’s control, IGPA or IGPA Montreal 2009 will not be liable for any expenses incurred by the exhibitor.
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| 13. |
Payment Currency
All payments to be made in Canadian dollars.
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